Costs you can include
All costs must be additional to your everyday costs, meaning you will only incur the costs if the project goes ahead.
Please check the project template for details of any limits on the amounts you can request.
Here are some examples of eligible costs:
- Fees for freelance artists and other creative professionals and additional project staff. For further information on artist fees click here.
- Training costs such as course fees if your project is focussed on training and professional development.
- Production costs including materials and touring costs.
- Public engagement costs such as outreach work, audience development activities, marketing and translation costs.
- Costs for making your project more inclusive and accessible for audiences and participants, such as signed performances.
- Evaluation costs.
- Project-specific insurance costs.
- Project-specific administration and overheads. We’ll consider up to 20% of the total eligible project cost for additional administration and overheads relating directly to the delivery of the project.
- Reasonable per diems for participating artists
- Personal access costs for individuals involved with delivering the project. These costs should be listed on the Access tab of the budget template, and are additional to the overall project budget. Costs for making your activity more accessible to audiences or participants should be included in the main project budget.
- Capital items that are directly related to the delivery of your project (maximum contribution of £2,000).
- Childcare costs - We can support reasonable childcare costs where it’s necessary to allow individual freelancers to take part in the project. This will apply particularly where participants are unlikely to be able to afford attendance without this support – or for activity which enables the involvement of people from underrepresented groups. You’ll need to explain why this support is required. Childcare costs should be included within the expenditure section of the budget.
Ineligible costs
Any costs that you will incur anyway, even if the project does not go ahead, are ineligible.
For lottery funded projects, we cannot consider retrospective costs, i.e. costs for activity that has already taken place, or any costs that you have paid or agreed to pay (by signing a contract or placing an order for example), before we have made a decision on your application, and you have accepted our offer of grant. Advertising or promoting your project before this point is done so at your own risk. We can’t fund projects where tickets are already on sale.
Here are some examples of costs we can’t support:
- Your organisation’s general running costs and ongoing overheads (or a percentage of these costs), for example staff salaries, rent, utilities and directors’ indemnity insurance.
- Staff salary costs (or a % of these) which would be incurred if this project did not take place.
- Costs for using your own spaces, facilities, or equipment. You cannot include costs for any income lost as a result of your use. This also cannot be classified as in-kind support.
- Accountancy and audit fees, for example general book-keeping that isn’t project related.
- Fees you’re charged for advice on and help with completing your application. If you require help to complete an application form and budget, help is available prior to submission - https://arts.wales/access-support
- Competitions and prizes
- Fundraising activities
- Launch costs
- Promotional merchandise
- Gifts
- Fireworks and other pyrotechnics
- Food, refreshments, or hospitality costs - However, we may consider reasonable costs where not offering refreshments may present a barrier to participation (for example, projects which involve children and young people) or where the sharing of food is an integral part of the cultural experience.
If you’re not sure if a cost can be included in the budget, please contact us.