Post: Project Manager, Live Music Now Cymru
Salary Scale: £28,000 pro rata 3 days per week. (£16,800 per annum for this contract)
Job type: Part time, 3 days, 22.5 hours per week.
Deadline to apply: 12pm (noon) Friday 20th June 2025
Start Date: 4th August 2025
Shortlist notification: w/c: 23rd June 2025
Interviews: 1st and 2nd July, online over zoom.
Location: This is a work from office contract. Location is Live Music Now office Bizspace, Fitzalan Place, Cardiff currently (subject to change) and involves some travel to meetings and events. Option for 1 day per week working from home if wanted.
Working hours will be inclusive of core hours, 10am-3pm and will be agreed with Line Manager, National Director, Cymru.
You may be needed for events scheduled across the week and rarely on the weekend (approximately two per year).
To Apply
Please upload your CV and a covering letter outlining how you meet the criteria to this link https://www.surveymonkey.com/r/ApplicationProjectManager2025
by 12pm (noon) on Friday 20th June.
Please include the names and contact details of two referees who are in a position to comment on your work professionally, with a brief indication of how long and in what capacity they have known you (referees will not be contacted before interview).
Main Duties and Responsibilities:
Project Management
- All aspects of project management including; creating and managing project plans, evaluation frameworks, cashflows, budgets, creating contracts, securing feedback, funder reports, database entry, comms plans for projects and risk mitigation
- Manage a range of music projects and residencies, as delegated by the National Director, on time and on budget, including developing the project brief, scheduling, liaising with musicians and hosts, and accurately recording income and expenditure of activities;
- Apply a continuous improvement approach to working practice including keeping abreast of music, fundraising and health reports, statistics and trends across Cymru. Inform line management of strategic recommendations and risks in response to this
- Occasional site visits to observe project activity;
- Working with the National Director and relevant Strategic Programme Director to ensure appropriate monitoring and evaluation procedures are implemented, and accurate reports are submitted to funders to deadline;
- Liaising with musicians and partners to document activities by photography, film and audio in consultation with relevant Live Music Now staff, and ensuring appropriate consent is in place;
- Preparing reports as required for internal and external use.
Fundraising
- Researching funding opportunities, timetable submissions and write applications with support from the National Director and Trusts and Foundations Manager;
- Achieve monthly and annual fundraising targets;
- Managing relationships with funders, adhering to funder stewardship protocols and preparing end of project reports with support from the National Director;
- Secure commissions from a range of partners, new and existing for Live Music Now programmes;
- Maintain accurate income, expenditure and projected income records for monthly reporting to National Director.
Administration
- Monthly inputting of events onto database (Blackbaud’s Raiser’s Edge), generating contracts and schedules for musicians and venues;
- Soliciting feedback/evaluation from venues, participants and musicians and entering onto database/survey software as required; monthly analysis of feedback and surveys;
- Keeping contact details for musicians, partners and venues up to date on the database;
- Booking rooms for training, etc as required;
- Management of equipment on loan to musicians: iPads, keyboard, percussion etc;
- Take an active role in team working and improvements to practice, designing team meeting sessions and sharing experience as part of a continuous improvement approach to this role and Live Music Now’s wider work.
Finance
- Monthly governance tasks including recording project cashflow, managing the funding pipeline, invoice processing and highlighting financial risks and opportunities to National Director.
Marketing and Communications
- Be an advocate for Live Music Now’s work and impact internally and externally. Utilise experience managing our projects to collate project information, images and quotes for updates on Live Music Now’s website and social media;
- Creating flyers and marketing materials using Canva and Flickr (training provided) and design and deliver promotional communications of the organisation.
Musicians’ Management
- Supporting the National Director to liaise with musicians, understand their skills, development goals and how best we can build a mutually beneficial relationship;
- Managing DBS checks for musicians in line with Live Music Now Safeguarding policy.
Line Management
- Occasional allocation of tasks to freelance project managers
Additional Tasks
- Occasional deputising for the National Director at internal and external events;
- Undertake any other duties as requested by the National Director, relevant to Live Music Now.
Terms & Conditions
This post is a permanent contract.
The salary will be £16,800 per annum for 22.5 hours per week and will be paid monthly. This is a pro rata salary of £28,000.
Equal Opportunities
Live Music Now is committed to being an Equal Opportunities employer and as such we actively encourage applications from people who are under-represented in the cultural sector and our organisation including those facing disabling barriers or who have experienced racism.
All Disabled candidates who meet the essential criteria will be interviewed. Short-listed candidates will have the opportunity to discuss their access requirements for the interview.
Live Music Now is a flexible and accommodating employer; flexible working may be possible in discussion with line managers.
If you want to discuss the role further, require help completing your online application, or if you would like to submit your responses in a different format, please email jobs@livemusicnow.org.uk or call 07549 341 316.
Notes
All jobs are subject to change from time to time and this job description will be reviewed regularly. The job description is a guide to the work that you will be required to undertake and represents a range of responsibilities in line with the grade for the post.
We regret we are unable to provide feedback unless you are shortlisted. We will notify you to let you know if you have been shortlisted or not.